Dear Valued Supplier,
 
On behalf of ZeroChaos’ Supplier Vetting Team - Welcome to the ZeroChaos/Global Atlantic Financial Group Program. It is our pleasure to partner with you to provide Global Atlantic Financial Group with outstanding service and quality talent. Like all great business relationships, we need to begin with the paperwork. This email will guide you through the program onboarding process. 
The Onboarding Process
 
If you are a current ZeroChaos supplier partner, Global Atlantic Financial Group  has been added to your profile.  You will start the process by logging in to ZC Web and selecting ‘Global Atlantic Financial Group ’ from the program dropdown in the upper right hand corner.  
 
If you are new to ZeroChaos, you will shortly be receiving an email from service@zerochaos.com with your username and temporary password; as well as instructions for accessing our vendor management system, ZC Web.  If you have not received your login credentials, please go to zerochaos.com, select ’LogIn,’ enter your email address, and select ‘Forgot Password.’  You will be prompted with a security question.  The answer to that question is “temporary.â€  This will then trigger an email that includes a link to reset your password.  This password is time-sensitive and you will have a 10-minute window to reset. 
 
Once in ZC Web, select ‘Documents’ on the left-side tab. Next, click on ‘View Required Documents.’ The documents that require a signature are under ‘Supplier Documents to Sign’ as well as ‘Customer Documents to Sign.’ Please click on each document to review and sign electronically.  
 
Next, go back again to the dropdown on the left-side tab, please click ‘Documents; and click on, ‘Reference Documents’ to find FAQs about the documents that you are required to upload.  To upload the documents, go back to ‘Documents’ and click on ‘View Required Documents.’  Under ‘Attach Documents,’ select the document type, browse, upload and save. 
 
The list of all required documents for this program is at the bottom of this message.  Some of the required documents have not yet been finalized and will show as pending.  You will receive another email when those documents become available. If a document is in ZC Web and is not listed below, you are not required to complete that document. 
 
Also attached to this message is the Census Data Form. If you haven’t yet done so, please complete at your earliest convenience and send back to GAFGMSP@zerochaos.com no later than close of business April 30, 2018.   
Contract Terms 
Final terms of the agreement are currently being finalized and you will receive notification shortly. The terms of the supplier agreement and schedules flow down from the ZeroChaos agreement with Global Atlantic Financial Group .  For this reason, we ask that contract change requests be limited to terms that may prevent you from supporting the program.  Changes to the financial terms of the agreement will not be considered.  
Tax Reporting
 
ZeroChaos follows established federal guidelines by issuing Form 1099 to all non-corporate entities, including single-member LLCs that have received payments of $600.00 or more from ZeroChaos during the calendar year. ZeroChaos reports all payments made to our staffing companies, including expense reimbursements. While ZeroChaos follows customer mandated expense reporting guidelines for billing purposes, these guidelines do not necessarily meet federal guidelines for purposes of reporting reimbursed expense payments. Therefore, it is the staffing company’s responsibility to maintain their company and/or personal books and records for purposes of recording gross receipts and business expenses on the appropriate forms of any tax filing that may be required.
 
Certificate of Insurance and Endorsement Information
 
In order for you to complete the validation process, we need the required documents executed and returned to ZeroChaos as soon as possible. If we do not receive these documents, we cannot authorize you to start providing services, nor will we pay your company for any hours worked by you or your employees.
 
If you currently do not have the insurances required to complete the validation process, please contact our partner TechInsurance for the best pricing and coverage options:
 
TechInsurance 
Phone: 800-668-7020
Fax: 972-390-8484                                                                                              
Web: www.techinsurance.com/zerochaos 
 
•	TechInsurance surpassed several of their competitors with outstanding customer service, easy to use processing, quick turn around, and fair pricing.
 
A complete comprehensive list of Insurance Requirements and Endorsements can be found in the Global Atlantic Financial Company (GAFC) SCA Schedules A-F, Schedule E. Please ensure the format for the COI is as follows; Alternative Employer Endorsement naming both ZeroChaos and Global Atlantic Financial Company (GAFC) on the Workers Comp Policy; Waiver of Subrogation Endorsement on the General, Auto, Excess and WC. Additional Insured Endorsement in favor of ZeroChaos and Global Atlantic Financial Company (GAFC) on the General, Auto and Excess policies as defined in Exhibit/Schedule C. All Staffing Company insurance will be primary with no right of contribution by ZeroChaos, Global Atlantic Financial Company (GAFC) being validated or their respective insures Also if applicable Loss Payee Endorsement in favor of ZeroChaos and Global Atlantic Financial Company (GAFC)being validated on the Crime/Fidelity Liability policy. 
 
COI must name either “ZeroChaosâ€ or “APC Workforce Solutions d/b/a ZeroChaos.â€ We cannot accept an endorsement of “ZeroChaos, Inc.â€ or anything other than one of the two options listed in the prior sentence. The address on the Certificate of Insurance should be:
 
ZeroChaos
420 S. Orange Ave., Suite 600
Orlando, Florida 32801-2324
 
You should have received a user name and password for our website a few moments before receiving this message. If you did not receive your login credentials please log in using your email address. Select forgot password and use temp as the answer to your security question to reset password. If you have existing ZC access please utilize existing password. Our website address is www.zerochaos.com. Once you log in, on the left hand side you’ll see Documents, from the dropdown select View Required Documents. Documents required to sign will be listed under Customer Documents to Sign, click on each document link in order to sign electronically. FAQs regarding documents which need to be uploaded i.e. Certificate of Good Standing can be found under Reference Documents as well as listed under Attach Documents under Type.
 
The below documents are required in order to complete the validation: 
 
•	Global Atlantic Financial Group -  Schedules A-F: User Access and License Agreement. Schedules/ Exhibits contains specific Customer flow-down terms.
•	Global Atlantic Financial Group -  No Schedules: 
•	ACA Supplier Amendment (SCA): These are the contract documents which govern our Client relationship.
•	Federal Form W-9: Request for Taxpayer Identification Number and Certification.
•	Articles of Incorporation: A legal document that establishes the existence of your corporation/company in your State; these are filed with the office of the Secretary of State, after which your company is created as a registered entity within the State.
•	Current Certificate of Good Standing: (Also known as a Certificate of Status), A legal document typically issued by the Secretary of State, certifying that your company is in good standing with the State (Original document bears a State Seal). It also helps provide assurance that the corporation is legitimate.
•	Certificate of Insurance: The Certificate of Insurance is reviewed to ensure the coverage meets the Client requirements in order for vendors to validate through ZeroChaos. These are required to be updated as your coverage’s expire.
•	Current Federal Form 941 Quarterly Taxes (Q2): This form is the Quarterly Payroll Tax filing; a copy of your most recent Form 941 is required and is treated as Confidential Information.
•	EFT Election Document: Supplier’s Bank Account Information required for Payment.
•	Supplier Profile Form-NEW: This is only for reporting purposes and it is to determine whether your company is subject to specific classifications of interest. If the company is certified or registered, you must provide ZeroChaos with a copy of the company’s Certificate of Registration or Certification.
 
 
 
Please read the excerpt below regarding year-end tax reporting of payments made to your company:
 
ZeroChaos follows established federal guidelines by issuing Form 1099 to all non-corporate entities, including single-member LLCs that have received payments of $600.00 or more from ZeroChaos during the calendar year. ZeroChaos reports all payments made to our vendors, including expense reimbursements. While ZeroChaos follows client-mandated expense reporting guidelines for billing purposes, these guidelines do not necessarily meet federal guidelines for purposes of reporting reimbursed expense payments. Therefore, the vendors should maintain their company and/or personal books and records for purposes of recording gross receipts and business expenses on the appropriate forms of any tax filing that may be required. The terms herein are for reference only and do not modify any Contract nor issue direction contrary to Contractual terms.
 
If you should have further questions or concerns please reach out to us at:
 
ZeroChaos Supplier Validation
GAFGMSP@zerochaos.com 
 
 
Regards,